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Tag: Contracts and Procurement

Request for Proposals

March 7, 2024 in NewsRFP

RFP #2325-10 | BOC | Public Notices and Posting Services

Notice is hereby given that we are looking for proposals to provide Public Notices and Posting Services to Benton County. Interested parties must meet the qualifications of ORS 193.010, as a general circulation newspaper for Benton County.

The general scope of work includes: establishing a comprehensive system for the timely and accurate posting of public notices and legal advertisements on behalf of Benton County; providing a user-friendly platform accessible to the public for easy access to posted notices; ensuring compliance with legal requirements regarding the posting and dissemination of public notices.

Please view the full RFP with further details and County contact information, below.

Advertisement – RFP 2325-10 – Public Notices and Posting Services
RFP 2325-10 – Public Notices Posting Service
Notice of Intent to Award RFP 2325-10 – Public Notices and Posting Services

Request for Proposals

January 30, 2024 in NewsRFP

RFP #2325-08 | PW | Historic Courthouse Roof

RFP #2325-08 | Public Works | Historic Courthouse Roof Replacement

Updated: February 29, 2024 at 3:29 pm

Facilities has elected to cancel RFP #2325-08 for the Historic Courthouse Roof Replacement because both bids received exceeded the allotted budget. Thank you to all who submitted bids for this project.

RFP 2325-08 – Cancelation Letter
RFP 2525-08 – Scoring

Updated: February 14, 2024 at 11:48 am

RFP 2325-08 – Addendum No. 3

Updated: February 8, 2024 at 4:24 pm

RFP 2325-08 – Addendum No. 02

Bid Opening: February 22, 2024

Benton County Public Works
360 SW Avery Ave
Corvallis, OR 97333

Virtual Option: Microsoft Teams Meeting Link

Updated: January 30, 2024 at 1:12 pm

RFP 2325-08 – Addendum No. 01

The Benton County Public Works Department invites qualified General Contractors, Construction Management Firms, and Roofing Contractors to submit proposals for replacing the historic Benton County Courthouse roof.

Please join us for a mandatory Pre-Bid meeting on February 7, 2024 at 10:00 am PST at the Public Works Office (360 SW Avery Ave, Corvallis, OR). We will walk the work site following the meeting.

Please submit proposals, by 4:00 pm PST on February 22, 2024, using the instructions listed in the RFP documents below. Any proposals received after this date will not be accepted and will be returned, unopened. We will not accept emailed or faxed responses.

A copy of this RFP and related information is available at the Public Works Department: 360 SW Avery Ave, Corvallis, Oregon 97333, or by calling 541-766-6821. Send questions or requests for copies to bccontracts@bentoncountyor.gov or to the Project Manager listed in the RFP documents.

RFP 2325-08 – Historic Courthouse Roof

Request for Proposals

January 26, 2024 in NewsRFP

RFP #2325-07 | PW | Bridge Design

RFP #2325-07 | Public Works | Bridge Design

Updated February 8, 2024 at 1:37 pm

RFP 2325-07 – Addendum No. 01
RFP 2325-07 – Addendum No. 01 Appendix A
RFP 2325-07 – Bridge Design Addendum 01 RFP Doc Mark-Up

The Benton County Public Works Department is seeking up to three (3) professional services Consultants to provide engineering services for the design of miscellaneous small bridge (single span) replacement projects.

A copy of the Request for Proposal for Professional Design Services or information pertaining to the request is available in the Benton County Public Works department: 360 SW Avery Avenue, Corvallis, Oregon 97333.

Consultants should submit proposals based only on written information received directly from Benton County Public Works. Please submit proposals by 4:30 pm on February 22, 2024 to Benton County Public Works. Proposals will not be accepted after this time and date.

For questions regarding this RFP, please contact the County Engineer listed in the RFP Documents or email bccontracts@bentoncountyor.gov.

RFP 2325-07 – Bridge Design

Request for Proposals

January 18, 2024 in NewsRFP

Cancelled | RFP #2325-06 | BOC | Public Notices and Posting Services

Cancelled RFP #2325-06 | Board of Commissioners Office | Public Notices and Posting Services

Updated: February 28, 2024 @ 10:55 am

RFP 2325-06 – Cancelled RFP Notification

Updated: February 6, 2024 @ 7:11 pm

RFP 2325-06 – Question & Answer Page

Notice is hereby given that we are looking for proposals to provide Public Notices and Posting Services to Benton County. Interested parties must meet the qualifications of ORS 193.010, as a general circulation newspaper for Benton County.

The general scope of work includes: establishing a comprehensive system for the timely and accurate posting of public notices and legal advertisements on behalf of Benton County; providing a user-friendly platform accessible to the public for easy access to posted notices; ensuring compliance with legal requirements regarding the posting and dissemination of public notices.

Please view the full RFP with further details and County contact information, below.

RFP 2325-06 – Advertisement
RFP 2325-06 – Public Notice Posting Services

Request for Proposals

January 15, 2024 in NewsRFP

RFP #2325-03 | NAPE | Effectiveness Monitoring

RFP #2325-03 | Natural Areas, Parks, and Events | Effectiveness Monitoring

Updated: March 4, 2024 at 11:24 am

After evaluation of responses to the subject RFP, the County has elected to award the subject project to Mason, Bruce & Girard, Inc. Linked below are the Notice of Intent to Award and scoring for this RFP.

RFP 2325-03 Notice of Intent to Award
RFP 2325-03 Scoring

Updated: February 15, 2024 at 4:37 pm

RFP 2325-03 Effectiveness Monitoring – Responsive Firms

Three (3) firms submitted proposals by the deadline:
1. Mason, Bruce & Girard Natural Resource Consultants
2. Turnstone Environmental Consultants, Inc.
3. Institute for Applied Ecology

The NAPE evaluation committee will now review and score the proposals over the next few days and is planning to announce an award by the end of next week.

Thank you to all who submitted a response!

Updated: February 15, 2024 at 10:00 am

RFP 2325-03 Effectiveness Monitoring – Responsive Firms
Proposals are due today (02/15/2024) at 4:30PM. Please join us online as we announce the responsive bidders. Scoring will be completed individually by the evaluation team and an award announced at a later date TBD.

Microsoft Teams meeting
Join on your computer, mobile app or room device

Click here to join the meeting

Meeting ID: 237 375 743 132
Passcode: tnjMZM
Download Teams | Join on the web

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+1 213-357-4434,,736579926#   United States, Los Angeles
Phone Conference ID: 736 579 926#

Updated February 8, 2024 at 1:28 pm

RFP 2325-03 – Addendum No. 01

Benton County, Oregon is seeking Request for Proposals (RFP) for Effectiveness Monitoring Services, as required under the Benton County Prairie Species Habitat Conservation Plan (HCP). Effectiveness monitoring services are to be provided at specific ‘Prairie Conservation Areas’ (PCAs) within the following Benton County parks and natural areas: Beazell Memorial Forest, Fitton Green Natural Area, Jackson-Frazier Wetland; Crisp-Lidell Mitigation Site, Pearcy-Schoener Mitigation Site, and the Fort Hoskins Historic Park- North Prairie (eight (8) acre site added for 2024).

The general scope of work includes: Monitoring to determine the success of habitat restoration, enhancement, and management, as measured by tracking species status and habitat condition.

Please view the full RFP with further details and County contact information, below.

RFP 2325-03 – Effectiveness Monitoring

Request for Proposals

January 5, 2024 in NewsRFP

RFP #2325-05 | NAPE | N. Albany Restroom

RFP #2325-05 | Natural Areas, Parks, and Events | North Albany Park Restroom

Updated: February 14, 2024 at 8:40 am

After careful review of all bids, Benton County will award the contract for RFP 2324-05 North Albany Park Restroom to Allen & Laporte General Contracting in the amount of $349,800.00. Below is a PDF file of the bid tabulation sheet describing the bid amounts received. (Note: 02/21/2024 – correction of bid tab sheet, original upload was for RFP 2325-04 and has been removed from this page. The correct sheet for RFP 2325-05 is now viewable below. Thank you.)

RFP 2325-05 – Bid Tab

Updated: February 7, 2024 at 7:55 am

RFP 2325-05 North Albany Park Restroom Bid Opening

  • February 7, 2024 – 2:00 pm
  • Benton County Public Works Building
  • 360 SW Avery Ave, Corvallis, OR 97333

Microsoft Teams Meeting – Join on your computer, mobile app, or room device:

Download Teams | Join on the web

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Updated: January 25, 2024 at 7:17 pm

RFP 2325-05 – Addendum No. 04

Updated: January 24, 2024 at 2:14 pm

RFP 2325-05 – Jan 24 Prebid Meeting Q&A
RFP 2325-05 – Jan 24 Prebid Meeting Sign-in Sheet

Updated: January 18, 2024 at 3:29 pm

RFP 2325-05 – Addendum No. 03
RFP 2325-05 – Engineer’s Drawings Bathrooms – Corrected
RFP 2325-05 – North Albany Park Bathroom Replacement Plan
RFP 2325-05 – Jan17 Prebid Meeting Q&A

Updated: January 17, 2024 at 8:56 am

Due to inclement weather, the Pre-Bid Walkthrough scheduled for 9:00 am today, January 17, 2024 is postponed. This webpage will be updated as soon as a new date is set. Please send any questions to bccontracts@bentoncountyor.gov.

Updated: January 12, 2024 at 8:58 am

RFP 2325-05 – Addendum No. 02 – Corrected

Updated: January 8, 2024 at 12:10 pm

RFP 2325-05 – Addendum No. 1

Benton County invites bids for the construction of a new four (4) unit/user restroom structure for North Albany Park.

Brief description of work: The proposed work generally consists of furnishing all labor, equipment, materials, permits, and supervision for the construction of the North Albany Park Restroom which is located at 2800 Hillcrest St. in Albany Oregon.

Plans, specifications, and bid documents are available on this website, for no cost. You can find printed materials at the Natural Areas, Parks, and Events (NAPE) Department: 110 SW 53rd Street, Corvallis, Oregon. Bidders are responsible for checking this website for any Addendums or clarifications to the bid documents.

We will hold a mandatory Pre-Bid walk-through at 9:00 am (PST) on Wednesday, January 17, 2024 at North Albany Park. North Albany Park is located at 2800 Hillcrest St. Albany, OR 97321.

RFP 2325-05_Engineer’s Drawings – Bathrooms
RFP 2325-05_Engineer’s Drawings – Structural Calculations – Bathrooms
RFP 2325-05_N Albany Park Restroom

Please Review:

To be considered for award, the following conditions must be met:

  1. Bidders must prequalify in accordance with ORS 279C.430 and provisions of public contracting rules as adopted by Benton County at least two days prior to the date of the bid opening.
  2. Bidders must be prequalified for the following work classes:
    • Buildings
    • Prequalification can be met by bidder submitting Oregon Department of Transportation prequalification or providing two (2) to three (3) examples of similar construction projects completed.
  3. The Bid Proposal must be submitted on the prescribed form and shall contain a statement by the bidder that the bid complies with the provisions of ORS 279C.800 to 279C.870 and contain a statement as to whether the bidder is a resident bidder as defined in ORS 279A.120.
  4. The Contractor must be registered with the Oregon Construction Contractors Board and shall have the appropriate license necessary to perform the work under this bid, or the State Landscape Contractors Board in order for his/her bid to be considered on construction contracts.
  5. The Bid Proposal must be accompanied by cash, cashier’s check, certified check or bid bond payable to Benton County, Corvallis, Oregon, in an amount not less than ten percent (10%) of the total bid amount.
  6. The CONTRACTOR shall, within two working hours of the date and time of the deadline when the bids are due to the COUNTY, submit to the COUNTY a disclosure of any first-tier subcontractor that will be furnishing labor or materials in connection with the public improvement and whose contract value is equal to or greater than:
    • Five percent of the total project bid or $15,000, whichever is larger; or
    • $350,000, regardless of the percentage of the total project bid.
    • The disclosure of first-tier subcontractors shall include:
      • The name and address of each subcontractor;
      • The registration number assigned to the subcontractor by the Oregon Construction Contractors Board if the subcontractor is required to have a certificate of registration issued by the board;
      • The category of work that each subcontractor will perform; and the amount of the contract of the subcontractor.
  7. Each bidder must identify whether they are a resident bidder as defined in ORD 279A.120.
  8. Return the entire contract and proposal documents. The bid should be in writing, sealed, and marked plainly as NORTH ALBANY PARK RESTROOM PROJECT, and received by the Benton County Department of Natural Areas Parks and Events at 360 SW Avery Avenue, Corvallis, Oregon, 97333 by 2:00 pm (PST) on January 31, 2024, at which time the bids will be publicly opened and read.
    • All bidders must submit a list of their first-tier subcontractors no later than 4:00 pm (PST) that same day.
    • Bids submitted after the date and time specified above shall not be accepted.

Benton County reserves the right to reject any or all bids, to postpone the award of the contract for up to thirty (30) days, and to accept the proposal that is in the best interest of the County.

Reminders:

The County encourages minority-owned, woman-owned, and emerging small businesses to submit proposals.

For additional information or questions, please reach out to the Benton County Contracts and Procurement Office at bccontracts@bentoncountyor.gov.

Request for Proposals

December 22, 2023 in NewsRFP

RFP #2325-04 | NAPE | Pole Storage Building

RFP #2325-04 | Natural Areas, Parks, and Events | Turnkey Pole Storage Building

Updated: February 7, 2024 at 10:56 am

After careful review of all bids, Benton County will award the contract for RFP 2324-04 NAPE Turnkey Pole Storage Building to Sportech Construction and Excavation, LLC in the amount of $235,840.00. Below is a PDF file of the bid tabulation sheet describing the bid amounts received and notes on our selection process.

RFP 2325-04 – Bid Tab – Corrected

Updated: January 31, 2024 at 1:50 pm

Please join us for the bid opening in person or by using the Teams Meeting Link provided below:

RFP 2325-04 NAPE Turnkey Pole Storage Building Bid Opening – Virtual Link
February 1st, 2024 at 2:00pm

Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 275 894 257 651
Passcode: z8PwZV

Download Teams | Join on the web

Or call in (audio only)
+1 213-357-4434,,870885696#   United States, Los Angeles
Phone Conference ID: 870 885 696#

Updated: January 26, 2024 at 12:28 pm

RFP 2325-04 – Addendum No. 03

Updated: January 24, 2024 at 1:25 pm

RFP 2325-04 – Storage Building Pre-Bid Sign-in Sheet – 01.10.24
RFP 2325-04 – Storage Building Q&A

Updated: January 22, 2024 at 8:58 am

RFP 2325-04 – Q&A Sheet – 01.18.2024

Updated: January 18, 2024 at 3:04 pm

RFP 2325-04 – Addendum No. 02 – Part 1
RFP 2325-04 – Addendum No. 02 – Part 2
RFP 2325-04 – Addendum No. 02 – Part 3
RFP 2325-04 – Engineer’s Drawings – Corrected
RFP 2325-04 – Structural Calculations
RFP 2325-04 – Utility As Builts Storage Pole Barn – Part 1
RFP 2325-04 – Utility As Builts Storage Pole Barn – Part 2
RFP 2325-04 – Utility As Builts Storage Pole Barn – Part 3

Updated: January 12, 2024 at 9:05 am

RFP 2325-04 – Addendum No. 1

Benton County invites bids for the design and construction of a turnkey pole storage building located at 110 53rd Street Corvallis, Oregon (Project) for the Natural, Areas, Parks, and Events department.

This Project was funded in part by the Oregon State Lottery and administered by the Oregon Business Development Department. These laws, rules, regulations, and orders are incorporated by reference in this Contract to the extent required by law. (ORS 280.518)

Brief description of work to be performed: The proposed work generally consists of furnishing all labor, equipment, materials, and supervision for the construction of a turnkey pole building per Contract Documents.

Plans, specifications, and bid documents are available at no cost on this website. You can find printed materials at the Natural Areas Parks and Events (NAPE) Department: 360 SW Avery Avenue, Corvallis, Oregon. Bidders are responsible for checking this website for any Addendums or clarifications to the bid documents.

Please see full detail in RFP documents attached below.

RFP 2325-04 – Engineers Drawings
RFP 2325-04 – Storage Pole Building 2023

The County encourages minority-owned, woman-owned, and emerging small businesses to submit proposals.

For additional information or questions, please reach out to the Benton County Contracts and Procurement Office at bccontracts@bentoncountyor.gov.

Request for Proposals

December 19, 2023 in NewsRFP

RFP | CD | SMMP

RFP | Community Development | Sustainable Materials Management Plan (SMMP)

Update: 03/05/2024, 11:07 am

Following the recommendation made to the Benton County Board of Commissioners by the SMMP RFP Evaluation Committee and SMMP Task Force on March 5th, 2024, the County will award the contract to the highest-scoring proposer, Resource Recycling Systems, Inc.

SMMP RFP Notice of Intent to Award-RRS
RFP SMMP Final Scoring

Update: 02/28/2024, 8:30 am

The SMMP Evaluation Committee and SMMP Task Force will make a recommendation for the award of the SMMP RFP on Tuesday, March 5, 2024 at the Board of Commissioners (BOC) Meeting. Please keep an eye on the BOC webpage for the meeting agenda. You may attend this meeting in person or virtually.

Please visit the event page for more information: https://boc.bentoncountyor.gov/events/march-5-2024-tuesday-board-meeting/

Update: 01/29/2024, 2:51 pm

Benton County is finalizing the Sustainable Materials Management Planning Task Force (formerly the Ad Hoc Committee) and seeking additional guidance from County Leadership regarding the next steps for this SMMP RFP. Components within the SMMP are very close to Benton County residents’ hearts and we wish to be considerate of their valuable feedback. 

This undertaking is also garnering support and attention from local and State agencies across Oregon. Because of this, the County is taking time to solidify partnerships, identify key players, and assess options for the best path forward to ensure this endeavor is as successful as possible.  

We are treating the RFP process with the utmost consideration, care, and attention, while preserving the procurement process to ensure fairness and transparency.  

Please continue to stand by while we finalize next steps with County and regional leadership. Thank you!

Update: 12/19/2023, 2:04 pm

Please see below for a tentative updated schedule. Due to the holidays and many moving parts, we are unable to provide exact dates at this time and we will communicate the schedule as we finalize details in the coming weeks.

  • BOC Work Session – Mid-Late January 2024
  • Notice of Intent to Award – Mid-Late January 2024
  • Intent to Award – Mid-Late January 2024
  • Contract Negotiations Completed – February 2024

Update: 12/11/2023, 9:43 am

Changes to schedule inbound – current schedule is listed below. Please note that bolded items will be updated once more information is available. Other dates are also subject to change as needed. Thank you to all of our proposers for your patience!

  • BOC Work Session – December 12, 2023 (postponed)
  • Notice of Intent to Award – December 12, 2023 (postponed)
  • Intent to Award – December 20, 2023 (postponed)
  • Contract Negotiations Completed – January 18, 2024

Update: 12/01/2023, 9:33 am

Click here to view the recording of the 11/28/2023 Q&A Session. (Passcode: xiXT29R#)

Click here to view the recording of the 11/29/2023 Interview Session. (Passcode: H%zygHk2)

Update: 11/22/2023, 2:12 pm

Q&A Session Registration: The County is hosting a virtual meeting as an opportunity for the community to submit questions of proposers, based on the County’s Requests for Proposals. Please send any questions to publiccomment@bentoncountyor.gov by November 27, 2023 at 2:30 pm.

You are invited to a zoom webinar:

After registering, you will receive a confirmation email containing information about joining the webinar.

November 28, 2023 from 3:00 – 7:30 pm | RFP Q&A Panel (Public / Recorded)

  • Session 1: 3:00 pm – 5:00 pm
  • Session 2: 5:30 pm -7:30 pm

Proposer Interviews

You are invited to a zoom webinar:

After registering, you will receive a confirmation email containing information about joining the webinar.

Update: 11/14/2023, 11:42 am

List of Timely Proposers:

  • Firm Name: Institute for Energy and Resources Management (IeRM)
  • Firm Name: McGuire Mechanism, LLC
  • Firm Name: Resource Recycling Systems, Inc (RRS)
  • Firm Name: Gershman, Brickner, & Bratton, Inc (GBB)
The script for the Proposal Opening meeting can be found by clicking on this link: SMMP RFP Opening Script

Click here to view the recording of the Proposal Opening (passcode: %FJL*ae6); the actual proposal opening begins at the 6:40 pm time stamp.

Thank you to all who submitted!

Update: 11/09/2023, 3:06 pm

Benton County will open proposals and announce proposers for the Sustainable Materials Management Plan Request for Proposals on November 14, 2023 at 11:00am PST during a virtual Zoom meeting. If you would like to view the proposal opening and proposer announcement, please register in advance for this meeting by clicking here. After registering, you will receive a confirmation email containing information about joining the meeting.

Here are important dates and next steps in the process:

  • Evaluation Committee Review – November 15, 2023
  • Q&A Panel – November 28, 2023
  • Interviews (Public, Recorded) – November 29, 2023
  • Ad Hoc Subcommittee Review/Recommendations – November 30, 2023
  • BOC Work Session – December 12, 2023
  • Notice of Intent to Award – December 12, 2023
  • Intent to Award – December 20, 2023
  • Contract Negotiations Completed – January 18, 2024
  • Begin Plan Development & First Step: Finishing Scoping the Project – February 15, 2024

The County reserves the right to amend or adjust this schedule without notice. Please continue to check back on this page for any updates to this RFP process.

Update: 10/25/2023, 4:46 pm

  1. Questions and Answers Sheet uploaded to “Supporting Documents” below.
  2. Addendum No. 01, specifying option for electronic submission of responses and amendment page limit for responses added in italics to body of text below and uploaded to “Supporting Documents”. Addendums must be signed and included in responses.

Benton County, Oregon Request for Proposals (RFP)

Development of a Sustainable Materials Management Plan

Notice is hereby given that Benton County, Oregon is seeking Request for Proposals (RFP) from qualified firms for the development of a local/regional Sustainable Materials Management Plan. The general scope of work will address impacts of materials across their complete life cycles, requiring collaboration across jurisdictional and geographic boundaries. For more information, please refer to the available documents.

Advertisement – SMMP RFP
Documents – SMMP RFP
Addendum No. 1 – SMMP RFP
Attendance for Pre-Proposal Meeting – SMMP RFP

Request for Proposals

December 18, 2023 in NewsRFP

RFP #2325-01 | HD | Credentialing Services

RFP #2325-01 | Health Department | Credentialing Services

Notice is hereby given that proposals are invited to be received to provide Credentialing Services to Benton County Health Services (BCHS).

Brief description of work to be performed: Gather credentials data, conduct Primary Source Verification, perform Provider Enrollment activities and reporting services as delegated and requested specifically by BCHS for its Providers undergoing initial credentialing and recredentialing requirements.

Proposal documents are available on this website; you can view electronic copies below. Bidders are responsible for checking this news post for any Addendums or clarifications to the bid documents.

Addendum No. 01 – Credentialing RFP 2325-01
Credentialing RFP 2325-01 Documents
Q and A – RFP 2325-01
RFP 2325-01 – Notice of Intent to Award Credentialing Services

Return the completed proposal documents no later than December 15th, 2023, by 4:00 pm PST.

To return completed proposal documents by email:

Please send to: bchealthcontracts@bentoncountyor.gov

Subject line: RFP #2325-01

To return completed proposal documents in writing:

Benton County Financial Services
ATTN: Contracts and Procurement, RFP #2325-01
4500 SW Research Way
Corvallis, OR 97333

The County encourages minority-owned, woman-owned, and emerging small businesses to submit proposals.

For additional information or questions regarding this proposal, please reach out to the Benton County Contracts and Procurement Office at bccontracts@bentoncountyor.gov.

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