RFP | CD | SMMP
RFP | Community Development | Sustainable Materials Management Plan (SMMP)
Update: 03/05/2024, 11:07 am
Following the recommendation made to the Benton County Board of Commissioners by the SMMP RFP Evaluation Committee and SMMP Task Force on March 5th, 2024, the County will award the contract to the highest-scoring proposer, Resource Recycling Systems, Inc.
Update: 02/28/2024, 8:30 am
The SMMP Evaluation Committee and SMMP Task Force will make a recommendation for the award of the SMMP RFP on Tuesday, March 5, 2024 at the Board of Commissioners (BOC) Meeting. Please keep an eye on the BOC webpage for the meeting agenda. You may attend this meeting in person or virtually.
Please visit the event page for more information: https://boc.bentoncountyor.gov/events/march-5-2024-tuesday-board-meeting/
Update: 01/29/2024, 2:51 pm
Benton County is finalizing the Sustainable Materials Management Planning Task Force (formerly the Ad Hoc Committee) and seeking additional guidance from County Leadership regarding the next steps for this SMMP RFP. Components within the SMMP are very close to Benton County residents’ hearts and we wish to be considerate of their valuable feedback.
This undertaking is also garnering support and attention from local and State agencies across Oregon. Because of this, the County is taking time to solidify partnerships, identify key players, and assess options for the best path forward to ensure this endeavor is as successful as possible.
We are treating the RFP process with the utmost consideration, care, and attention, while preserving the procurement process to ensure fairness and transparency.
Please continue to stand by while we finalize next steps with County and regional leadership. Thank you!
Update: 12/19/2023, 2:04 pm
Please see below for a tentative updated schedule. Due to the holidays and many moving parts, we are unable to provide exact dates at this time and we will communicate the schedule as we finalize details in the coming weeks.
- BOC Work Session – Mid-Late January 2024
- Notice of Intent to Award – Mid-Late January 2024
- Intent to Award – Mid-Late January 2024
- Contract Negotiations Completed – February 2024
Update: 12/11/2023, 9:43 am
Changes to schedule inbound – current schedule is listed below. Please note that bolded items will be updated once more information is available. Other dates are also subject to change as needed. Thank you to all of our proposers for your patience!
- BOC Work Session – December 12, 2023 (postponed)
- Notice of Intent to Award – December 12, 2023 (postponed)
- Intent to Award – December 20, 2023 (postponed)
- Contract Negotiations Completed – January 18, 2024
Update: 12/01/2023, 9:33 am
Click here to view the recording of the 11/28/2023 Q&A Session. (Passcode: xiXT29R#)
Click here to view the recording of the 11/29/2023 Interview Session. (Passcode: H%zygHk2)
Update: 11/22/2023, 2:12 pm
Q&A Session Registration: The County is hosting a virtual meeting as an opportunity for the community to submit questions of proposers, based on the County’s Requests for Proposals. Please send any questions to publiccomment@bentoncountyor.gov by November 27, 2023 at 2:30 pm.
You are invited to a zoom webinar:
- When: November 28, 2023 at 3:00 pm PST
- Topic: Q&A Session – Sustainable Materials Management Plan RFP
- Click here to register in-advance for the webinar.
After registering, you will receive a confirmation email containing information about joining the webinar.
November 28, 2023 from 3:00 – 7:30 pm | RFP Q&A Panel (Public / Recorded)
- Session 1: 3:00 pm – 5:00 pm
- Session 2: 5:30 pm -7:30 pm
Proposer Interviews
You are invited to a zoom webinar:
- When: November 29, 2023 at 3:00 pm PST
- Topic: Proposer Interviews – Sustainable Materials Management Plan RFP
- Click here to register in-advance for the webinar.
After registering, you will receive a confirmation email containing information about joining the webinar.
Update: 11/14/2023, 11:42 am
List of Timely Proposers:
- Firm Name: Institute for Energy and Resources Management (IeRM)
- Firm Name: McGuire Mechanism, LLC
- Firm Name: Resource Recycling Systems, Inc (RRS)
- Firm Name: Gershman, Brickner, & Bratton, Inc (GBB)
Click here to view the recording of the Proposal Opening (passcode: %FJL*ae6); the actual proposal opening begins at the 6:40 pm time stamp.
Thank you to all who submitted!
Update: 11/09/2023, 3:06 pm
Benton County will open proposals and announce proposers for the Sustainable Materials Management Plan Request for Proposals on November 14, 2023 at 11:00am PST during a virtual Zoom meeting. If you would like to view the proposal opening and proposer announcement, please register in advance for this meeting by clicking here. After registering, you will receive a confirmation email containing information about joining the meeting.
Here are important dates and next steps in the process:
- Evaluation Committee Review – November 15, 2023
- Q&A Panel – November 28, 2023
- Interviews (Public, Recorded) – November 29, 2023
- Ad Hoc Subcommittee Review/Recommendations – November 30, 2023
- BOC Work Session – December 12, 2023
- Notice of Intent to Award – December 12, 2023
- Intent to Award – December 20, 2023
- Contract Negotiations Completed – January 18, 2024
- Begin Plan Development & First Step: Finishing Scoping the Project – February 15, 2024
The County reserves the right to amend or adjust this schedule without notice. Please continue to check back on this page for any updates to this RFP process.
Update: 10/25/2023, 4:46 pm
- Questions and Answers Sheet uploaded to “Supporting Documents” below.
- Addendum No. 01, specifying option for electronic submission of responses and amendment page limit for responses added in italics to body of text below and uploaded to “Supporting Documents”. Addendums must be signed and included in responses.
Benton County, Oregon Request for Proposals (RFP)
Development of a Sustainable Materials Management Plan
Notice is hereby given that Benton County, Oregon is seeking Request for Proposals (RFP) from qualified firms for the development of a local/regional Sustainable Materials Management Plan. The general scope of work will address impacts of materials across their complete life cycles, requiring collaboration across jurisdictional and geographic boundaries. For more information, please refer to the available documents.